Thank You Letter / Email


Send out a Thank You letter / email to all your interviewers within a day after your interview.

The note serves many purposes;
- Thank You shows common courtesy (which is not so common anymore and can work in your favor)
- It acts as a reminder and shows your interest in the job
- In case you have forgotten to mention any pertinent information, you can include it in the note
- If during the interview you were asked for documents or records that you were not carrying, you can attach them (as photocopies or scanned copies)

Sending an email is more convenient but use your judgment for the specific industry and company you are applying to.

How? Always remember to ask for a business card from your interviewers.

Some people are hesitant, fearing unwanted communication. In that case you should get the contact details from the person who has set up the interview (Human Resource, or Administrative person). Clearly mention that you want to send out a simple Thank You letter / email and will not share the details with anyone.

Tip: Remember to spell the names correctly.
[Read: Sample Case Studies]

Use the below examples to send out a Thank You letter. Remember to replace the information with your specific details.

Sample 1

Dear Mr./Ms. Interviewer,

Thank you for taking the time to interview me and sharing your insightful overview of the company. It was informative, explicit and very encouraging.

My experience in sales and relationship management blends well with the responsibilities you outlined. As you rightly pointed out that even though I have not worked with large teams, it will be learning that I am capable of picking up quickly.

I also understand the need to be organized and planned to succeed in this role and having successfully juggled several clients simultaneously in the past, I am confident that I will excel in this aspect.
I am excited by the prospect of becoming a part of a leading organization such as ABC and contributing to its continued success.

Please let me know if there is any additional information that you require and I will be glad to provide the same. I look forward to hearing from you at your earliest.

Ms. Lmn Xyz
Interview Date: Jan 1, 1900
Position Applied for: Sales Manager

Sample 2

Dear Mr./Ms. Interviewer,

Thank you for the time you took to interview me for the position of Account Executive on September 23, 2009.

Having just graduated, I am confident of bringing in fresh enthusiasm and dedication to the role. Along with my pleasant grades, my part time work as an intern at the XYZ Company has prepared me well to take on the challenging role you have to offer.

I am mindful of the differences between classroom work and the real world, and I will ensure that I apply my acquired knowledge and skills while picking up the ‘ways of the world’ as you had so rightly stated in the interview.

After speaking with you I am excited and eagerly looking forward to being given the opportunity of working with you. Please let me know if I can provide you any additional information that may help you in making the decision.

I am always available on my mobile – 123 456 789, and can also be contacted via my email –

Mr. Abc Pqr
Interview Date: September 23, 2009
Position Applied for: Account Executive


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